Based on the information entered tax forms will be sent to you to complete and submit to the University of Michigan Payroll office. Since treaty benefits and exemptions do not automatically carry over into the next calendar year, the FNIS application process must be completed once per calendar year while employed at CMU. If still unsure, contact Payroll at fnis@andrew.cmu.edu. The only ID fields required to process the application are the Social Security Number field and the Institution-Assigned ID Number field. What does it do? Please note that there are 6 pages and you must answer all of the required fields, including your immigration history on Page 5. Some questions on the application include a question bubble with helpful information. After the FNIS Application is Complete. Ithaca, NY 14850, Using Sub-Accounts and Sub-Object Codes for Activity Tracking, Current-Year Long-Term Investment Pool Rates, Prior-Year Long-Term Investment Pool Rates, Investing in the Long-Term Investment Pool, KFS Payment Processing E-docs (DV, PREQ, PCDO), Workday Time Tracking & Absence Retro Edit, Developing Unit-Level Internal Control Activities. Resident aliens can complete their Form W-4 as they wish, just like U.S. citizens. It is important for the employee to correct the address if they are a treaty recipient and are required to sign a packet at the HR Service Center, mostly for 1042–S purposes. The Substantial Presence Test (SPT) determines residency status based on the immigration status information provided by the employee in their FNIS application. This email will contain instructions as well as a link, username, and password to access the FNIS site. Payroll can reimburse over-withheld FICA taxes (OASDI and Medicare) for non-resident aliens only if the FNIS process was completed. Without this information, the Payroll office will automatically withhold Federal /State income taxes and social security and Medicare (FICA) taxes from payments processed through Payroll and Federal income tax from payments processed through SFS. 4516 Henry StreetPittsburgh, PA 15213Phone: 412-268-4600Toll Free: 844-625-4600Fax: 412-268-7068Hours: Monday–Friday | 8:30 a.m.–5 p.m. Once the data is approved, a tax treaty analysis will be performed by an Administrator. Tax treaties are addressed through the Foreign National Information System (FNIS). This is subject to the same deadlines as any other payroll transaction. It is recommended that the employee list their comprehensive immigration status history. Non-resident alien students/business trainees from India who are offered Article 21 benefits are exempt from the additional non-resident alien amount added to gross wages when calculating federal income withholding tax. Contact Payroll at fnis@andrew.cmu.edu and request that the application be sent back for review. What happens when it is changed? Use the links below to request FNIS access, login to the system, or review help documentation. The employee should confirm that the correct credentials are being entered on the password retrieval site and check their spam/junk folder in the event that the reset link was filtered there. The information provided through FNIS will be used to evaluate the foreign national's U.S. tax status, i.e., eligibility for exemption from income or FICA taxes, etc. To gain access to FNIS: Obtain a user name and password by sending an email message with "Request for user name and password" in the subject line to the FNIS system administrator. This is the Department of Immigration Services Foreign Nationals Portal. If still unable to locate a FNIS email and section two of the Form I-9 was completed more than two weeks ago, contact Payroll directly at fnis@andrew.cmu.edu to request login information. Foreign National Information System (FNIS) User Guide . First, confirm the email is not in the spam/junk folder. Country of tax residence determines the applicable tax treaty that may be applied to reduce taxes on U.S. income. To gain access to FNIS: Obtain a user name and password by sending an email message with "Request for user name and password" in the subject line to the FNIS system administrator . The purpose of FNIS is to determine tax status and whether tax exemptions or treaties are available. The flowchart below provides a high-level overview of the FNIS questionnaire process. Effective September 2018, the Payroll office implemented a secure online international tax compliance software called Foreign National Information System (FNIS), to collect and maintain data to determine your nonresident alien vs. resident alien status for tax purposes. Foreign National Information System (FNIS) Instructions. 506 0 obj <>stream Tax treaties cannot be applied to pay retroactively. Payroll emails login credentials and instructions for completing the FNIS application one to two weeks after an eligible employee completes section two of the Form I-9 at the HR Service Center. The purpose of the Foreign National Information System (FNIS) is to determine a foreign individual’s tax status and whether tax exemptions or treaties are available. Once you receive a payment from the University of Michigan, either though the Payroll office or Student Financial Services (SFS), you will receive an email from the Payroll office requesting your data for the proper withholding of taxes and reporting of your payments. When complete, check the confirmation box on Page 6 and select “Finish” to submit your information. International students and employees use this tool to securely submit information to University Tax Services. All rights reserved. Please put “FNIS Password Reset” in the subject line of the email to expedite processing of the request. The FNIS application is the only way to determine tax information relating to exemptions and tax treaties that may apply to foreign nationals. A high salary figure is used to trigger retroactive clauses within certain tax treaties with income and time limitations in order to avoid tax penalties for those employees. Should I change something that is pre-populated? If the employee is a resident of one of the countries listed and they have qualifying dependents, they should enter the correct number of dependents, as they may be able to claim exemptions when they file their taxes. Log in to FNIS with the FNIS Username and temporary FNIS Password provided in the … There are help buttons to assist you if you have any questions about a field. The data will be reviewed and you will receive further requests if your record is deemed incomplete. Article 21 benefit recipients will not receive a Form 1042-S since all of their wages will be reported on their W-2. ET Contact Us, 3. FNIS usernames/passwords are not the same as Andrew IDs/passwords. If the IRS determines that a refund of federal withholding is owed, they may issue that after taxes are filed in the spring for the previous year. If you are eligible for tax treaty benefits, you will receive an email with instructions to claim these benefits. For most, this will be the same as the employee’s country of citizenship even if the employee was not taxed while residing in that country. Foreign nationals need to provide immigration information and travel history so the Payroll Office can determine tax status and comply with U.S. withholding and reporting requirements. %PDF-1.6 %���� The FNIS application is used to determine tax treaty and/or exemption eligibility. Complete the steps outlined in the email to renew your treaty benefits. Email any questions to the Payroll Tax Section at tax.payroll@umich.edu, PayrollRisk Management ServicesMcard DiscountsPrint-Copy-MailShared Services CenterB&F WebsiteEthics, Integrity, & ComplianceU-M Gateway, Copyright © Regents of the University of Michigan Ann Arbor, MI 48109 USA, 2020-2021 Campus Maize & Blueprint website—Learn more, Deferral of Employee Social Security Withholding (Posted 09/03/2020), Payroll Department Is Closed to the Public Until Further Notice (posted 4/13/20), New COVID Program Code Added to M-Pathways, Tony Burger named director of procurement services, Payroll Cutoffs/Deadlines/Paydate Calendar, Foreign National Information System (FNIS). Login credentials are delivered via email. FNIS is a secure, online questionnaire, powered by Thompson Reuters. h�b```f``�``a``�� ̀ ��@���1==�ج$�����M�>�`��zǓ3R���{�Y�]�p���L��.6�o}N���b4�Q���)�\̦�9�bv(�XF�g�Q'��I:>����*�.JrZ�. What is the Foreign National Information System (FNIS)? The Occupation at Institution is the employee’s job title (e.g., teaching assistant, resident assistant, researcher, usher, etc.). You will find all requisite information necessary for your alien card, pass, permit or citizenship application. Foreign National Information System Instructions. The Department at Institution is the department where the employee works, not the department in which they take classes. Payroll is not permitted to discuss the tax obligations of other employees. On the welcome page, select “Data Entry”. You will receive an email from FNIS within a week of Onboarding. Foreign National Information System (FNIS) 1. To reset your FNIS password, contact the Penn Employee Solution Center at (215) 898-7372 or hcmsolutioncenter@upenn.edu. 498 0 obj <>/Filter/FlateDecode/ID[<6F0318BAD4117D429BF258C6A705FF36><8BFC876FC373C04CA9E96830173CDACD>]/Index[484 23]/Info 483 0 R/Length 84/Prev 1275582/Root 485 0 R/Size 507/Type/XRef/W[1 3 1]>>stream This typically takes one to two weeks from the time the completed application is received. Visa types, length of stay, other sources of income, and types of jobs will impact tax rates. This will populate the Form W-4 with the correct parameters per Internal Revenue Service (IRS) guidelines, including the single marital status (regardless of their actual marital status). International students and employees use this tool to securely submit information to University Tax Services. It searches for any applicable tax treaties and/or exemptions that can be applied directly to the foreign national’s pay. In general, the IRS regulations state that 30 percent tax is withheld from payments made to foreign nationals, unless a tax treaty exists. This information is provided to help you complete the FNIS questionnaire as an international employee or international student. Foreign National Information System (FNIS) Effective September 2018, the Payroll office implemented a secure online international tax compliance software called Foreign National Information System (FNIS), to collect and maintain data to determine your nonresident alien vs. resident alien status for tax purposes. No, but the employee may submit it anyway. If you are a new international student or scholar and will be receiving payments (such as a scholarship, stipend or wages) from the university, you will need to arrange to complete the appropriate tax forms. If you are an international student or scholar who is employed at Columbia University and/or the recipient of a fellowship, scholarship or grant, you are required to enter specific data pertaining to your immigration and tax status into a computerized database called the … Once you receive a payment from the University of Michigan, either though the Payroll office … Foreign National Information System (FNIS) Instructions April 02, 2020 If you are an international student or scholar who is employed at Columbia University and/or the recipient of a fellowship, scholarship or grant, you are required to enter specific data pertaining to your immigration and tax status into a computerized database called the Foreign National Information System (FNIS). FNIS (Foreign National Information System) HELP for Employees and Students. If the pre-populated information is applicable but incorrect, update it so the information is as accurate as possible. 484 0 obj <> endobj If the address was submitted incorrectly, contact Payroll at fnis@andrew.cmu.edu and request the application be sent back to review and correct. Current and previous immigration status information: Tax Residence Country Before Entering U.S. First and Last Day in U.S. in this Status. Only employees who accepted treaty benefits by signing a Form 8233 or Form W-9 will receive a Form 1042-S from CMU in the mail in mid-February. The employee should list all immigration statuses within the past three calendar years, including B-1 and B-2 statuses, and all previous and current F, J, M, Q and H-1B immigration statuses since Jan. 1, 1985.

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